• Syncing AwardSpring Data with Other Systems

    AwardSpring collects a wealth of data about students and applicants - and you can sync that information with your institution’s other data systems to solve problems, gain insights, and improve efficiencies.

    The Awarded Students report is a great starting point for using data to solve a wide range of scholarship-related problems. This report covers the basics, including student name, awarded amount, and fund ID, all in a .csv format that’s universally compatible with other systems. How can you use it? Here’s an example: Sync your awarded students data with your donor engagement platform so you can see at a glance how much of your donors’ funds were utilized during a specific time frame. Or sync this report with your accounting platform, so you have an accurate record of expected and actual scholarship money disbursement.

    What if you have another goal that requires information beyond the data contained in the Awarded Students report? For example, your institution may wish to improve diversity, and would like to collect information about existing students or applicants to set a baseline and track trends over time. The first step is to talk to your counterparts in your institution’s relevant offices to find out what data points are required. If those data points are represented in your application, you can ask AwardSpring’s support team to create a custom report for you. Custom reports eliminate the errors and processing time associated with manual data entry, and they can be created for you in just 5-7 business days. Once your custom report is built, it will be available in your reports dropdown forever, ready to run whenever you need it.

    In some cases, using your AwardSpring data may require some advance planning. Let’s say your institution wants to encourage retention of high-risk students. Collecting information about family income and scholarship awards would help you track the impact of scholarships on retention - but your application doesn’t include a question about family income. In this case, you can add the question to your application and begin collecting relevant data after the next award cycle.

    If you need a custom report or want to brainstorm ways to extract the information you need from AwardSpring, contact our customer support team at support@awardspring.com and we’ll be glad to help!

  • Maximizing Scholarship Fund Utilization

    Maximizing the use of your scholarship funds is a simple way to improve upon a host of institutional benchmarks - and AwardSpring can help you do it.

    First, identify your institution’s goals so you can understand how full fund utilization can help. Do you want to enroll more students? Retain more of the students you have? Focusing on fund utilization can contribute to your success achieving a wide range of goals, including helping as many students as possible, increasing donor investment, improving retention, and increasing enrollment.

    There are three ways that AwardSpring can help your institution award all of its scholarship dollars:

    Increasing Your Applicant Pool

    The student interface is simple and easy to use, which helps nudge more students to finish their application - or begin one in the first place. Simply using AwardSpring can more than double your application volume, which means you’re much more likely to find an excellent candidate for each of your awards. To make sure those applicants are well qualified, check out some of our tips in this blog post.

    Collecting Critical Student Information

    Making the best possible award decisions is about more than just identifying the most qualified candidates. You also need to understand how your award decisions impact your institutional goals. For example, if one of your goals is to cover as much financial need as possible, then financial need should be a focus of your application. Make sure that you’re asking the right questions of your applicants so that you can make better awarding decisions down the line. AwardSpring’s flexible application gives you many options for soliciting information from applicants.

    Making Strategic Award Decisions

    With AwardSpring, administrators have total control over which scholarships they award first - and we can recommend a strategy to ensure that all of your scholarship dollars are awarded to as many students as possible. Start the award process with the scholarship that has the most stringent qualifications and/or the fewest applicants. Then, award the next-toughest scholarship, and so on, until you make your way to the scholarships with plenty of applicant options. AwardSpring will identify the top applicant for each scholarship for you; you’ll also be able to see if that student has already been selected for one of your less accessible awards. If so, you can choose a different recipient to spread more of your scholarship dollars across a larger population.

    Distributing all of your scholarship money each year is a strong sign that your scholarship program is running efficiently. If you have any questions about strategies to maximize your fund utilization, contact us at support@awardspring.com.

  • Feature Spotlight: Reviewing

    When we designed our centralized reviewing interface, our goal was to help both reviewers and administrators make the best awarding decisions possible, as quickly as possible. So administrators can take advantage of the customization options they need, while reviewers benefit from a simple, streamlined, and easy-to-use interface.

    A paper-based review process just can’t compete with the time savings, accuracy, flexibility, and insights offered by AwardSpring’s online review process. Here are just a few of the ways that AwardSpring’s reviewing features improve upon a paper-based process:

    Bias Elimination & Time Savings

    Before the review cycle begins, administrators can hide certain pieces of student information from reviewers, like name, email address, and financial details, to eliminate any potential bias. Administrators can also hide select application responses from reviewers. We recommend hiding any responses that don’t directly pertain to your scorecards; that way, your reviewers won’t waste any time reading responses that won’t impact their evaluation.

    Personalized Review Methods 

    The AwardSpring platform offers you two different ways to conduct reviews: a global review or a scholarship-specific review. With global review, each applicant is considered individually using the same scorecards and review committee members across all scholarships. A scholarship-specific review requires reviewers to assess every candidate for a given scholarship individually. This review style allows for more fine-tuning of your process, including create different scorecards and assigning unique review committees for each scholarship, but it can take longer to complete.

    If you have lots of scholarships, you’ll save quite a bit of time using global review. That’s because each student application will go through just one review cycle, no matter how many scholarships the student is eligible for. On the other hand, a scholarship-specific review is essential for those scholarships with that need a specific review committee or have unique qualifications. Luckily, you can get the best of both worlds: use global review for those scholarships that can share the same scorecard and review committee, and then conduct a scholarships-specific review of the rest of your scholarships.

    Simple, Adaptable Scorecards

    Our online score cards are designed to be flexible, easy-to-use translations of your old paper rubric. Using simple labels eliminates scrolling for reviewers, which can save a surprising amount of time. If you need to include more context or explanation of your scorecard methodology, we recommend that you provide it in a separate document to keep the reviewing experience as simple as possible.

    Flexible Reviewer Assignments

    Choose your assignment methodology - random, all, or manual - with a single click in AwardSpring. If you have more than 50 applicants, or lots of reviewers, we recommend assigning reviewers randomly. Small review team? Choose “all” so that all reviewers will see all of the applications. And if you have a scholarship that requires a specific review team, you can always select “manual” to make your assignments on a per-reviewer basis.

    Quick & Seamless Reviewing Experience

    Every detail of the AwardSpring reviewing experience was designed to help reviewers work quickly, accurately, and without unnecessary distractions. As your reviewers make their way through each application, their work is saved automatically, so there’s no chance of losing a single score. Navigation buttons at the top and bottom of the page make it easy to move on to the next application. And if a reviewer wants to take notes to explain a score, remind herself about something, or share an idea with the administrator, she can do so right in the scorecard - and the note will be kept private from everyone except the author and the administrator.

    Insightful Awarding & Denying

    Designed to help administrators make faster decisions, AwardSpring’s Award & Deny screen gives you deep insights into your applicant pool without a lot of complication. Pre-filter your applicant list for secondary preferences, which can help you please donors or make tie-breaker decisions. Once reviewer scores are in, your applicant list will automatically re-sort to bring the highest scored students to the top. Hover over a student’s overall score to see just how many individual scores are in from reviewers, or click on a student’s name to see all of the individual scores. The wealth of information available at the Award & Deny stage will help you - and your donors - feel confident about your awarding decisions.

    If you or your review team ever have questions about how to optimize your customized AwardSpring platform for the best reviewing experience, or if you’d like a refresher training course, just send us a note at support@awardspring.com.

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